HDX Team 1 - Connected Dream Village

HDX Team 1 - Connected Dream Village Improving an Inspirational Super Application For The Village Governance Management of Sumedang Regency

Introduction

Project compilation methodology for connected dream village project using Project Cycle Management (PCM). Programme/Project Cycle Management is a term used to describe the management activities and decision-making procedures used during the life-cycle of a programme/project (including key tasks, roles and responsibilities, key documents and decision options). PCM helps to ensure that:

projects are supportive of overarching policy objectives of the EC and of development partners;
projects are relevant to an agreed strategy and to the real problems of target groups/beneficiaries;
projects are feasible, meaning that objectives can be realistically achieved within the constraints of the operating environment and capabilities of the implementing agencies; and
benefits generated by projects are likely to be sustainable.

To support the achievement of these aims, PCM:

requires the active participation of key stakeholders and aims to promote local ownership;
uses the Logical Framework Approach (as well as other tools) to support a number of key assessments/analyses (including stakeholders, problems, objectives and strategies);
incorporates key quality assessment criteria into each stage of the project cycle;and
requires the production of good-quality key document(s) in each phase (withcommonly understood concepts and definitions), to support well-informed decision-making.

Project Cycle Management (PCM)

Identification

Background

Digital Platform Village is a concept of development for village empowerment through information technology. It is hoped that with the availability of an information technology infrastructure, the village community would be able to access information as done so in the city. In addition, through the use of digital technology, important information can be better managed with increased data accuracy, thus improving the economic potential for growth in the village through the use of data. The issue of a digital divide noted between the central government and local government with regards to data transformation needs to be noted in view of ensuring a supportive governmental system for overall prosperity. Hence, it is important to review the need to establish a knowledge based information village system for long-term human achievement.

Sumedang Regency has 270 villages and one regency in west java. Sumedang has a rich source of natural resources, including tourism, traditional cuisines, traditional craft, agriculture, farm and forestry. Sumedang village had been established as a digital village since year 2019 and received an achievement award from the central government, Ministry of villages, disadvantaged Regions and Transmigration as the pioneer of Village Government Agency Performance Accountability System for supporting Village SDGs.

In the establishment of a digital village, 30 villages have used the digital platform E-Office through the government electronic system. Currently based on its usage, the Sumedang village encounters obstacles related to the development of its digital programme, utilisation of the digital platform and lack of IT talent and resource. E-Office system which is used by Sumedang regency needs to be developed further for better utilisation to serve the Sumedang government and cater to the civil servants and administration of the village. Through the E-Office System, better data integration and synergy needs to be developed to meet the needs of the stakeholders and the central government.

Based on the existing condition, the HDX team of Dream Village has developed the scope of problems in order to find a solution to support the Sumedang Government in developing a digital village. The scope problems are formulated as follows :

Lack of human resources competence which has backboneof the implementation of E-Office Desa Apps
Lack of awareness of the importance of E-Office programe to improve village income in the future.
E-Office system which is used incomplete and need to develop in the future

Existing Condition

To develop an enterprise service bus for data interchange using feeder application, so that the civil services of Sumedang regency can use it as an integrated data reference.
To design the Term of Reference for a capacity building programe, through an LMS mock up plan.

Problem and Objectives Analysis

Stakeholder Analysis

Stakeholder Pitching : Local Government Sumedang, Kemendagri, BPS
Stakeholder : Policy local government
Formal : Regulation, Budgeting, Human Resource
Function : Managing Village Governance, Operation and Maintenance for digital transformation in local government, Online training System For Data Collection
Bappeda : Institution for allocation budget and resource for implement
Sekda and Dinas Kominfo : to Improve the system and capacity building

Problem Analysis

E-Office Desa Can Not Supply Datas For External Beneficiaries Apps
Lack Of Human Resources Competence For Data Supplying

Solution Analysis / Analysis of Objectives

Discuss Solution : Refine Stakeholder needs, Explore feasible concept : Feeder Application, Enterprise service Bus (ESB)Data interexchange

Strategy Selection

Using Logical Framework Approach
Develop Enterprise Service Bus (ESB) For Data Interchange Using Feeder Apps
Create Program Of Data Supplier Capacity Building Using LMS

Develop an awareness campaign to promote the potential and importance of data collected and how it can help improve the villages
Develop a capability building to strengthen data literacy among village leaders as part of the digital transformation plan for each village
Provide guidance and training for data collector, data verifier and data operator

Build Awareness Of The Village Community

To increase the awareness of communities on the importance of data literacy and how it can help improve villages welfare through appropriate decision-making and policies

Project Outcome and Output

Logical framework Matrix

Logical Framework Approach is a good analytical tool in the assessment, follow-up and evaluation of a project using a logical approach. The logical approach in this case is to build a hierarchy of logical frameworks that are oriented towards project goals to help clarify project or program objectives, identify causative relationships between inputs, processes or activities, outputs, outcomes and impacts. In table below showing the logical framework matrix of this project.

Logic Frame

Problem Statement:

E-office desa can not supply data for external beneficiaries applications
Lack of human resource competence for data supplying

GOAL:

Develop enterprise service bud (ESB) for data interchange using feeder application
Create capacity building program for data collector, data verifier and data operator

Rationale
To have Integrated data between village and beneficiaries
Assumption
Digital plaform(PKC) Competent human resource

INPUT	ACTIVITY	OUTPUT
Human Resources Logistic Tools Knowledge	Service (making feeder application mock up) Training of Trainer	1. Beneficiaries data bridging 2. Capacity building program

OUTCOMES	IMPACT
1. Feeder app mock up 2. TOR of capacity building program & LMS mock up	1. Improve data usage for better decision making 2. Data collector, data verifier & data operator knowledge and skill improvement

Timeline

Timeline is a written document that contains information about the plan of work or project implementation schedule, when each stage of work must begin and be completed and it also contains information about the stages of work sequentially. The timeline is an important document that guides the team’s work steps so that the project can be managed and monitored properly. In this project, we divide the work plan into 3 major stages, namely: identification stage, problem and objective analysis stage, and lastly project outcomes and output stage. The details of this project plan and timeline can be seen in the table below.

Resources

As an effort to overcome the problems that occur in this project and meet the program targets, there are resources needed, namely:

Human resources. Human resources involved in the success of this project must have adequate competencies such as qualified data collector, data verifier and data operator, qualified planner (Bappeda as the owner of this project) and qualified programmer and developer.
Logistic. Intended logistic means village funs that allocated to employ qualified data operator.
Skill. In order to have a competent human resource requires qualified skills. Through capacity building program for data collector, data verifier and data operator, it is expected to produce skillful human resources.
Knowledge. Knowledge that is important to understand in this project is to build awareness of the importance of the success of this project for improving the village quality of life.
Tool. The tools needed to support the success of this project are regulations and implementation of reward and punishment system

Project Implementation and Testing

Beneficiaries data bridging through feeder application

Develop enterprise service bus (ESB) for data interchange using feeder application

Designing Architecture as below:

Enterprise Service Bus

Enterprise Service Bus (ESB) is a centralized software component that integrates various applications and systems. ESB performs data transformation, message routing between applications, and translates various communication protocols owned by each system. ESB can be implemented using WSO2, an open-source software available in the market.

Feeder Application

Feeder App is an application built to bridge data collection from each village application. The data taken from each village application will be sent to the Enterprise Service Bus.

File:FeederApp.png

Data page on Prodeskel application

File:FeederApp2.png

Data feeder application and Prodeskel have been synchronized

Create capacity building program

There are 3 objectives of creating capacity building programe:

Develop an awareness campaign to promote the potential and importance of data collected and how it can help improve the villages
Develop a capacity building to strengthen data literacy among village leaders as part of the digital transformation plan for each village
Provide guidance and training for data collector, data verifier and data operator.

We proposed that the program is delivered using LMS (Learning Management System). LMS has many functions and advantages including:

Compiling syllabus of program
Managing learning material
Manage grade, attendance recapitulation and display grade transcripts
Discussion and quiz
More efficient learning time
Cost efficiency compare to offline program
Easy to implement technologies such as animation, video and text
Encourage independent learning
Well documented learning content

We have held socialization and training for trainer on the use of LMS (Simpatik Village LMS) to stakeholders in Sumedang Regency and received very good feedback. After the socialization and training, Department of Communication and Information Technology Sumedang Regency (Diskominfo Sumedang) has carried out further exploration which confirms that the LMS solution we offer is very good, complete, simple user interface and willing to be used in Sumedang Regency.

File:Simpatik lms.png

LMS Socialization and Training for Traineer Documentation 1

File:Simpatik lms2.png

LMS Socialization and Training for Traineer Documentation 2

Project Outcome

Feeder application mock up

In overcoming issues related to the Village e-office application that has not been able to communicate data with other applications outside the system created by the Sumedang’s Regency Government such as applications from the Ministry, a Feeder App is made that can communicate data between the village e-office application and applications from the ministry or other.

Feeder App is an application for bridging data from one system to another. Feeder App system can use API or Custom. In simple terms, the Feeder App works by taking data from the Village e-office system and then sending the data to other systems, either from ministries or agencies or other external systems. With the Feeder App, it is possible for village operators not to double input and prevent data redundancy, so it is very helpful to realize One Data in Sumedang’s Regency with Ministry or Agency data.

File:Feederdashboard.png

Feeder app dashboard 1

File:Feederdashboard2.png

Feeder app dashboard 2

Term of reference of capacity building program

Term of reference capacity building program:

Capacity building program material:

Build awareness of the village community

Objective: to to increase the awareness of communities on the importance of data literacy and how it can help improve villages welfare through appropriate decision-making and policies

Data collection

Objective: to produce data standardisation and harmonisation by ensuring minimal levels of quality are met with all data sets and that multiple data sets which need to be integrated have met the minimum quality requirements and standards

Data processing

Objective: to ensure all data that has been collected can be processed correctly through the available digital portal

Data quality management

Objective: to ensure alignment of all datasets for completeness, accuracy, reliability, validity, timeliness, integrity, confidentiality and ethics when handling data

Capacity building program agenda:

Learning management system (LMS) mock up

Learning Management System (LMS) is a system that handles online learning. In increasing the capacity of operators or village staff in Sumedang’s Regency, we introduce and conduct training to stakeholders in Sumedang to use LMS in the hope that later it can be used to conduct training for human resources in the village.

The LMS that we introduce are LMS products from: Talent LMS which can easily organize and manage an online learning. In the training, we introduced how to register in talent LMS, how to make a lesson, create a syllabus, add users, make quizzes, enter materials and others.

LMS Mock Up

Conclusion and Recommendation

Develop enterprise service bus (ESB) for data interchange using feeder application Can Improve data usage for better decision making
Create program of data supplier capacity building for Knowledge improvement, can Using LMS (Learning Management System), likes : https://www.talentlms.com/ (base on cloud), user friendly.

Summary and Aknowlegment

Thank you to all stakeholders involved in CPW including: Stakeholders from Sumedang Regency, Regional Secretary, Bappeda, Diskominfo, BPS, Village Management. Thank you for being willing to provide information and be involved in stakeholder pitching and provide reviews and input. Last but not least, thank you to Tsinghua University, UID Team, all the resource persons who have given us the opportunity to study together in this very valuable course. Last but not least thanks also to all Dream Team 1 and all participants who have studied and interacted together during the course to improve their knowledge, knowledge and skills. I love you all and see you at the top.

Appendixes

Team Members

Biodata :

Connected Dream Village - Team Members

HDX Team 1 - Connected Dream Village

Contents

Introduction